January – December, 2012
| Area of Concern/PAP | Objectives | Targets Programs/Activities/Projects | Actual Accomplishment | Actual Expenditures | Person/Unit Involved |
|---|---|---|---|---|---|
| Administration | Monitor changes in the college curriculum and prepare services and resources to match these changes | Coordinate with the College Dean and the Registrar regarding curriculum updates and revision twice a year | Convened with the College Dean and the Registrar of the new subjects added in various programs (March 2012) |
none |
Dean |
| Keep a record of new subjects to be offered this 1st semester and list down titles of books to be purchased | 6 new subjects were noted 3 book titles/subject was included in the next P.R. |
none |
Librarian |
||
| Participates in the curriculum enhancement, planning and seminar of the College | Attended local meeting regarding curriculum alignment with CHED program and participated in the seminar on “Curriculum Revisit and Development” |
none |
CIMD, VPAA, Deans, Chairpersons, Registrars, Librarians |
||
| Plan and organize the development of Library in terms of Collection and Holdings, Personnel, Physical Set-up and Facilities, Services and Utilization, and Linkages | Prepares APP/PPMP, and P.R of instructional resources, equipment, furniture and fixture, and supplies and materials. | 4 PR for Books 2 PR for IT Equipment 2 PR for Furniture & Fixtures 2 PR for Supplies and Materials 1 APP/PPMP |
none |
Librarian |
|
| Plan and organize the development of Library in terms of Collection and Holdings, Personnel, Physical Set-up and Facilities, Services and Utilization, and Linkages | Organize financial resources and allocate the resources in accordance to the required structure | Library Fee were allocated accordingly to programs, activities, and support services |
none |
Librarian |
|
| Prepares APP/PPMP, and P.R of instructional resources, equipment, furniture and fixture, and supplies and materials. | 4 PR for Books 2 PR for IT Equipment 2 PR for Furniture & Fixtures 2 PR for Supplies and Materials 1 APP/PPMP |
none |
Librarian |
||
| Evaluate library services, rules and regulation periodically | Coordinate with the other campus librarian regarding the completion of conjunctionally designed College Library Manual | Library rules and regulation were evaluated, revised, approved and implemented |
none |
DOL |
|
| Supervise the daily operation of the library | Ensures that daily operation is smooth and that services were provided effectively and efficiently | Evaluation and monitoring were done religiously by moving around and through observation |
none |
Librarian |
|
| Measure library effectiveness in the extent of its resources, services and facilities in support to the institution’s objective | Map Library Collection, prepare, and submit documents for the Doctor of Public Administration program as CHED Requirement | Lists of library books, facilities and equipment, and periodical’s subscription for the DPA program were submitted |
none |
Librarian |
|
| Submit a written report informing the administration its activities, accomplishments, problems and needs, and its plan of development | Accomplishment Report CY 2011 was submitted to the Office of the Executive Director (January 2012) |
none |
Librarian |
||
| Prepare quarterly accomplishment report | 1st , 2nd, 3rd, and 4th quarter accomplishment report was prepared and submitted on time to PME Unit |
None |
Librarian |
||
| Personnel | Strengthen human resource acquisition for the efficient operation of the libraryStrengthen human resource acquisition for the efficient operation of the library | Evaluate student assistants’ work performance | 9 SA’s work performance were monitored and assessed |
none |
Librarian |
| Re-hire the service of library clerk (job order) | 1 library clerk was rehired |
85,000.00 |
Librarian, HRMO, Executive Director, President |
||
| Make certain that library personnel’ compensation and benefits were given | 5 student assistant’s tuition fee were paid |
40,500.00 |
CO, Librarian |
||
| 4 student laborer were paid/month |
60,000.00 |
CO, Librarian |
|||
| Conduct training and workshop for the newly hired student assistants | 5 student assistants and 4 student laborer were trained of the library operations which includes technical and office works for two consecutive days (June 4-5, 2012) |
None |
Librarian |
||
| Conduct staff quarterly or as need arises to address issues and problems | 4 Library Staff meeting was transpired |
None |
Librarian |
||
| Request one On-the-Job Training BSOA and BSIS student s to be assigned in the library to work on the library system, internet services networking, computer re-formatting and maintenance | 1 OJT student was employed |
None |
Librarian |
||
| Organize Library Day intended for the Library Staff immersion | Celebrated the 2nd Library Day at Campuestuhan Highlands (Dec 2012) wherein Library Staff were acknowledge of their collective and team effort in accomplishing the Library MVGO. |
5,000.00 |
Librarian Library Staff |
||
| Support human resource knowledge growth and development | Upgrade Library Staff competency through seminar, conference, and workshops’ attendance | 3 National and 1 Local Seminar-Workshop attended |
40,000.00 |
Librarian and Library Staff |
|
| Collection Development, Organization, and Preservation
|
Increase and update collection to support curriculum programs/offeringsIncrease and update collection to support curriculum programs/offerings | Gather book titles from the faculty to be purchased and used for AY 2012-13 | Book titles were gathered and noted for immediate purchased |
None |
Librarian, FMO Executive Director, BAC, |
| Renew subscription of magazines and journals | 4 titles for Journals 12 titles for magazines |
99,000.00 |
Faculty Members, Librarian |
||
| Acquisition of additional books for faculty and students’ references | 253 titles 397 volumes |
487,000.00 |
Librarian, Executive Director, |
||
| Update and index vertical files (newspaper clippings) | 20 articles were added and indexed in vertical files |
none |
Librarian |
||
| Organize library materials for easy access and retrieval |
|
|
none |
Librarian |
|
|
|
none |
Librarian |
||
| Processing of the newly acquired books for utilization | Newly Acquired Books (253 titles and 397 volumes) were processed (putting of call number, book card, book pocket, purpose slip and cover) |
none |
Library Staff |
||
| Maintain and preserve library materials | Repair the torn cover of books | 52 books’ plastic cover were changed |
none |
Library Staff |
|
| Mend/Restore books with shredded pages because of photocopying and overusing | 19 books were mended by glue and 3 books were subjected to binding |
450.00 |
Librarian |
||
| Services | Carry out existing services efficiently and effectively.Carry out existing services efficiently and effectively | Circulate books for research, photocopy, and overnight purposes | Circulation Services
|
none |
Librarian, Library Staff |
| Provide assistants for customer’s information needs through direct interaction | Reference Information Services
|
none |
Librarian |
||
| Provide referral to customer’s whose needs are available in other institution | Inter-library Loan Services
|
none |
Librarian |
||
| Provide readily, convenience, and accessible means for reproducing information |
|
none |
Library Staff |
||
| Provide free wireless access for internet searching |
|
none |
Librarian, |
||
| Free customers of their library accountabilities |
|
none |
Librarian |
||
| Provide longer hours of access to encourage costumer’s to stay in the library during their vacant periods |
|
none |
Librarian |
||
| Process and issue access card/library card for new students and replacement for loss and damaged card for old students |
|
none |
Library Staff |
||
|
none |
Library Staff |
|||
|
|
none |
Librarian |
||
| Preserve and maintain the photocopy and internet services | Allocate fund for the maintenance of internet connection subscription | 1 wireless connection was available and maintained |
2800.00/mo |
Librarian, ED, FMO, CO |
|
|
Consumable parts of Photocopying Machine was replaced |
15,000.00 |
Librarian, ED,BAC, FMO, SO, CO |
||
| Maintain statistical data of utilization to measure the effectiveness of the services and usefulness of the resources | Generate reports on the daily usage of the library | Library Attendance Report
|
none |
Librarian Library Staff |
|
| Give incentives to top 3 library users /month | 9 students were given incentives as top library users |
none |
Librarian |
||
| Physical Set-up and Facilities | Provide atmosphere, equipment, furniture and fixtures that is conducive to learning | Coordinate with the Executive Director and the Director of Physical Facilities to install the air-condition units | Air-condition unit was installed |
none |
Librarian, DPF, ED, BAC, FMO, CO |
|
Depository Area was transferred |
none |
Library Staff |
||
|
Five carrels for individual study were repainted |
1,000.00 |
Library Staff |
||
| Procure additional IT equipment and furniture and fixtures |
|
265,000.00 |
Librarian, Executive Director, |
||
| Inventory the facilities, equipment and amenities | Perform inventory of library furniture and other physical amenities once a year | Carried out inventory of physical facilities, equipment, and other amenities |
none |
Librarian |